Marketing Administrative Assistant

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🔥 12 hours ago

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VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• Manage daily administrative tasks including meeting scheduling and email management • Assist the Managing Director with daily task coordination, scheduling, and follow-ups • Attend internal team meetings to capture accurate minutes and update action items in ClickUp • Support general office administration, file organisation, and internal documentation • Assist with the preparation of client reporting and basic research tasks • Maintain and update internal staff records within BrightHR • Schedule and publish digital content across social media channels using Sendible • Maintain and monitor the agency content calendar to ensure timely publication • Support the execution of newsletters and email marketing campaigns via HubSpot and Mailchimp • Perform basic website updates and simple page modifications within WordPress • Develop presentations, proposals, and marketing offers based on briefs from internal meetings • Assist the marketing team with general campaign execution and reporting analytics • Design high-quality LinkedIn banners, documents, and promotional marketing collateral • Create engaging carousels and basic GIFs for LinkedIn and other social platforms • Perform simple video editing and formatting to match brand guidelines • Ensure all designed materials maintain strict brand consistency and a professional look

🎯 Requirements

• Proven experience in an administrative support, marketing assistant, or executive assistant role • Professional proficiency in Canva with experience creating carousels, banners, and basic video edits • Intermediate Microsoft Excel skills with the ability to comfortably utilize standard formulas • Strong proficiency across Microsoft Office including Outlook for email and calendar management • Exceptional written and verbal communication skills with high attention to detail • Strong organizational and time management skills to handle competing tasks and deadlines • High level of professionalism with a strict respect for data privacy and confidentiality • Nice-to-Have Skills • Prior experience working within a marketing agency environment • Previous experience using ClickUp for project tracking and internal task management • Familiarity with social media scheduling tools such as Sendible • Exposure to marketing automation platforms like HubSpot or Mailchimp • Basic knowledge of WordPress for simple website updates • Experience with the Adobe Creative Suite

🏖️ Benefits

• Permanent work-from-home set-up • Dayshift (Australian Eastern Daylight Time business hours) • Part-time to full-time opportunity • HMO • Annual leave • Christmas Bonus equivalent to 1 month's wage (pro-rate)