Admin Assistant

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WizeTalent

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

WizeTalent is a world-class hiring service that helps accounting and bookkeeping firms source, recruit and onboard skilled staff to support practice growth. Operating as part of the Wize Mentoring group, it focuses on tailored recruitment solutions and team design (including offshore hires) that enable practice owners to scale, create leadership, and free themselves from day-to-day operations. WizeTalent integrates with Wize’s mentoring, systems and playbooks to deliver practical, B2B-focused hiring outcomes for professional service firms.

📋 Description

• Daily monitoring of the admin inbox with the aim to respond ASAP (the same day if possible) • Answering phones to cover for the receptionist's lunch breaks and leave • General admin duties, including filing and managing filing systems • Ensuring the security, integrity, and confidentiality of data • Manage ad hoc client queries and requests • Assisting Management with office policies and procedures • Email follow-up of overdue debtors • Internal Monthly reporting of WIP write-offs, fee tracking, monitoring client Net Promoter Score (NPS) and team Net Promoter Score (NPS) Surveys. • Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance. • Calendar Scheduling & attending meetings. • Handle tax lodgements, including returns and BAS submissions. • Assist the practice manager in ad hoc personal assistant duties. • Any other reasonable tasks as requested on an ad hoc basis

🎯 Requirements

• Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment. • Strong verbal and written communication abilities • Excellent organisational and time management skills. • Quick learner and can work independently and in a team • Cares about quality outcomes for our clients and teamwork • Focused on continuous improvement • Able to meet set daily deadlines • Software Knowledge: (desirable, but not essential) Proficient in Microsoft Office, especially SharePoint, Word and Excel. Xero and Xero Practice Manager (XPM) Xero Blue FYI Ignition Annature

🏖️ Benefits

• Competitive Salary: Between 60,000-90,000 Pesos per month (includes 13th month) • Work From Home: Enjoy the flexibility of working from home • Work-Life Balance: Monday to Friday, 7:00 am to 4:00 pm PH time • Extra Time Off: 25 days of paid leave, Western Australian public holidays & celebrate your birthday with an additional day of leave • Permanent work-from-home set-up • Equipment supplied • Collaborative and supportive team