Administrative Assistant

Job not on LinkedIn

🔥 2 minutes ago

🇦🇺 Australia – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Minutes to Seconds

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🤝 B2B

👥 HR Tech

☁️ SaaS

B2B • HR Tech • SaaS

Minutes to Seconds is a company specializing in IT outsourcing and workforce augmentation services. They help clients address skill gaps and project-specific needs by providing tailored solutions for local and offshore team recruitment. Their focus is on matching candidates to job roles efficiently to enhance operational efficiency, drive technological advancement, and support sustainable growth for businesses.

📋 Description

• Manage calendars, schedule meetings, and coordinate appointments • Prepare, format, and manage documents, reports, and presentations • Handle email correspondence and follow-ups on behalf of the team • Maintain accurate records, databases, and filing systems • Assist with invoice tracking, expense reports, and basic data entry • Coordinate with internal teams, vendors, and external stakeholders • Support onboarding documentation and employee records if required • Track tasks, deadlines, and action items • Respond to customer or internal queries via email or CRM tools • Provide basic customer support and route requests appropriately • Maintain professionalism and confidentiality at all times

🎯 Requirements

• 2+ years’ experience in an administrative or office support role • Strong written and verbal English communication skills • High attention to detail and strong organisational skills • Ability to work independently in a remote environment • Proficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets) • Comfortable using collaboration tools (Zoom, Teams, Slack) • Experience supporting overseas clients (Australia, UK, US) preferred • Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.) preferred • Basic understanding of invoicing, timesheets, or payroll support preferred • Experience in recruitment coordination or HR admin preferred

🏖️ Benefits

• Remote work arrangement