HR, Compliance & Executive Administration Officer – NDIS

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👩‍👩‍👧‍👦 Human Resources (HR)

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourced Staff

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Outsourced Staff is a company that specializes in providing high-caliber remote teams for various roles including software development, IT support, digital marketing, and customer service. With over 25 years of experience, they focus on matching businesses with exceptional talent to aid in their growth, ensuring candidates are thoroughly screened for skills and cultural fit. The company offers a wide range of outsourced solutions, including virtual assistance, software development, and customer support, promoting efficiency and productivity for their clients.

📋 Description

• Support recruitment administration, interview scheduling and interview documentation • Coordinate onboarding and offboarding, including paperwork, system setup and exit documentation • Maintain employee records, qualifications, training and contracts across HR and CRM systems • Track leave requests and balances and support leave reporting • Prepare contracts, certificates of employment and reference checks • Support NDIS-aligned compliance and governance, including policies, training records, qualification records and consent forms • Maintain audit-ready compliance documentation and close compliance gaps • Coordinate regulatory submissions and renewals across sites • Maintain SharePoint compliance and governance records • Support high-volume payroll timesheets from Easy Employer and flag discrepancies before cutoff • Assist with payroll processing for starters, terminations, leave and pay variations • Support payroll and administrative automation initiatives • Manage the CEO/General Manager's calendar and documents • Coordinate operational orders, merchandise and uniform stock • Design and order branded stationery using Canva and Vistaprint • Prepare and distribute quarterly Board reports and support Board communications • Assist with AGM organisation, annual updates and Board nomination processes • Take, format and circulate meeting minutes and action items • Organise Monthly Managers Meetings and quarterly all-staff meetings • Maintain the intranet and internal communications • Maintain staff and participant data across Lumary/Salesforce and Easy Employer • Support system upgrades and integrations • Publish at least three social media posts weekly and support recruitment/community advertising campaigns • Maintain website content and support a broader website overhaul • Help create the digital Annual Report • Manage bookings for the organisation's flexible/day-service space • Support supplier research, cost comparisons and new-service processes • Respond to HR, compliance, payroll and executive queries • Liaise with People & Culture, Finance, Compliance, Board and site managers • Communicate deadlines and follow up outstanding items • Streamline processes, reduce manual work and maintain SOPs

🎯 Requirements

• 2+ years' experience in an HR administration, compliance administration, Executive Assistant or generalist administration role • Experience supporting compliance documentation or audit processes in NDIS or a similar regulated sector is highly regarded • Experience supporting a CEO/General Manager and/or a Board is highly regarded • Experience processing or supporting high-volume payroll and timesheets is highly regarded • Experience with Lumary (Salesforce-based CRM) and/or Easy Employer; equivalent CRM and rostering platform experience will also be considered • Background in Allied Health or Nursing is highly regarded • Exceptional attention to detail and accuracy across HR, compliance, payroll and executive/board documentation • Ability to comprehend and correctly apply policies, procedures, and award/compliance requirements • Strong proficiency in Microsoft 365, including Outlook, Teams, SharePoint, Word, Excel and PowerPoint • Working knowledge of Adobe for e-signing/PDF editing, Canva and Vistaprint or similar tools • Confidence with social media scheduling and basic graphic/video content creation • Familiarity with website content management systems; WIX experience highly regarded • Excellent written and verbal communication skills • Strong organisational and time-management skills across multiple sites and deadlines • Proficiency with HR, compliance, CRM and payroll/rostering systems • Understanding of NDIS compliance, governance and auditing requirements or a comparable regulated sector is highly regarded • Working knowledge of employment law fundamentals, including the Fair Work Act and National Employment Standards • Awareness of privacy obligations • Understanding of not-for-profit Board governance processes is an advantage

🏖️ Benefits

• Work From Home / remote work arrangement