Executive Assistant

Job not on LinkedIn

🔥 11 minutes ago

🇦🇺 Australia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scala Staffing

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Scala Staffing is a remote staffing and outsourcing firm that matches growth-driven companies with vetted virtual assistants and remote teams. Their services include candidate sourcing and assessment, cultural and communication training, onboarding support, hourly billing with time tracking, and consolidated invoicing. The website highlights offerings for virtual assistants, web design & development, digital marketing, and customer support, and emphasizes a training-first approach, long-term placements, and end-to-end management of recruitment and team integration. Site metrics shown include large numbers of tasks completed and assistants interviewed, and roughly four years in business.

📋 Description

• Conduct proactive client check-ins every 2 days via EverFit, transitioning from WhatsApp • Personalize messages based on client activity, including completed workouts and missed protein targets • Flag clients who are disengaging, struggling, or need the coach's direct attention • Manage payment follow-ups for clients in Nui • Create and edit graphics in Canva • Support general administrative tasks as needed • Use GoHighLevel (GHL) to expand its use beyond landing pages • Stay familiar with EverFit and new tools being trialed, including CoachBase and CoachVault • Deliver personalized client engagement as a direct extension of the coach • Support an online coaching business focused on fitness and nutrition

🎯 Requirements

• Basic understanding of fitness and nutrition (critical requirement) • Experience with EverFit or similar client management apps • Working knowledge of GoHighLevel (GHL) • Proficiency in Canva • Experience following up on payments or using a payment/billing platform (Nui a plus) • Strong written communication with a warm, natural tone • Reliable availability during both morning (7 to 9 AM) and evening (6 to 8 PM) Brisbane time shifts • Female only, aged 20 to 35 • Fitness industry background required • Proactive and able to spot issues before they're raised • Comfortable receiving coaching and feedback • Client retention and accountability coaching experience • Habit-based or behavior-change coaching knowledge • Experience building GHL automations (workflows, reminders, pipelines) • Basic content review skills • Experience supporting or handing off work with a DM setter • Strong attention to detail and sound judgment • Familiarity with sales or lead nurturing basics

🏖️ Benefits

• Remote position • 20 hrs/week minimum (4 hrs/day, split shifts)