Medical Admin / Executive Assistant – Rheumatology, Internal Medicine

Job not on LinkedIn

🔥 1 hour ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staffing For Doctors

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2025

🏥 Healthcare

🤝 B2B

🎯 Recruiter

Healthcare • B2B • Recruitment

Staffing For Doctors is a U. S. -based staffing service that places HIPAA-trained, specialty-matched virtual medical assistants and related clinical support staff for medical practices. Their remote team members handle scheduling, EHR documentation and charting, prior authorizations, patient communication, and other administrative/clinical tasks across dozens of specialties; hires are presented quickly (matched in 24 hours and live/onboarded within ~48 hours) at a flat $14/hr rate with no long-term contracts. The company emphasizes compliance and data security (HIPAA-trained staff, SOC 2 certified, BAA included, 256-bit SSL), white-glove onboarding via a dedicated customer success manager, and serves practices through a portal and demo/onboarding process.

📋 Description

• Manage and organize the practice's Google Workspace • Manage calendars and scheduling across the team • Monitor the physician's and practice leadership's emails, flagging items requiring attention • Ensure appointments and calendars are properly and accurately scheduled • Coordinate communication across practice leadership, staff, and the existing patient coordinator • Help ensure the physician knows upcoming locations, patients, situations, and communication needs • Communicate with office members to keep everyone aligned • Answer and place calls as needed, speaking clearly and knowledgeably with patients • Track important administrative details and follow-ups • Organize credentials, licensing-related administrative tasks, and other outstanding items • Serve as a central organizational resource across the practice's day-to-day operations

🎯 Requirements

• Extremely organized and detail-oriented, with a track record of managing multiple moving pieces at once • Exceptional, clear, and confident verbal and written communication skills • Comfortable representing the practice on the phone with patients • Proactive and able to anticipate needs and stay ahead of tasks • Comfortable managing multiple calendars, inboxes, and shifting priorities simultaneously • Strong Google Workspace experience • Able to coordinate between multiple people and consistently keep everyone on the same page • Comfortable working independently and taking full ownership of administrative responsibilities • Access to a Mac, or a PC with VPN capability • Medical or healthcare experience preferred, but not required • Experience with Pantera Streams or similar VoIP phone systems preferred

🏖️ Benefits

• Real ownership and trust working directly with the physician and leadership team • Opportunity to make a visible, immediate difference in daily operations