Virtual Administrative Assistant – Simpro, Xero, Electrical Administration

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🔥 11 minutes ago

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VA4U

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2023

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA4U is a provider of offshore virtual assistant and remote professional services focused on supporting Australia and New Zealand businesses. They offer a wide range of specialist virtual assistant roles—property management specialists, sales support, executive assistants, bookkeepers, finance professionals, legal administrators/paralegals, marketing design specialists, tradie assistants and other administrative and specialist support—positioning themselves as a trusted offshore partner that helps clients scale, reduce administrative burden, and improve productivity. The company emphasizes partnership, reliability, proactive problem-solving, and secure handling of client data.

📋 Description

• Manage daily job scheduling using **Simpro** • Coordinate technician schedules and appointments • Maintain Outlook calendars and prevent scheduling conflicts • Prepare daily and weekly work schedules • Monitor and manage a shared inbox • Respond to customer enquiries professionally • Draft and send emails to customers and suppliers • Update customer records and job information in **Simpro** • Organise digital files and business documentation • Assist with basic **Xero** administration • Follow up outstanding invoices and required paperwork • Coordinate documentation between the owner, apprentice, bookkeeper, and accountant • Track outstanding administrative tasks and follow-ups • Recommend improvements to business systems and processes • Provide ongoing administrative support as the business grows

🎯 Requirements

• Previous experience as a **Virtual Assistant**, **Administrative Assistant**, or **Administration Officer** • **Simpro experience** (Highly Preferred) • Experience using **Xero** • Strong scheduling or dispatch coordination experience • Excellent written and verbal English communication • Outstanding organisational and multitasking skills • Strong attention to detail • Customer service experience • Proficient with Microsoft Outlook and Microsoft Office • Ability to work independently and manage priorities • Fast learner with excellent problem-solving skills

🏖️ Benefits

• Long-term opportunity with a growing Australian business • Flexible remote work arrangement • Supportive and collaborative environment • Opportunity to grow as the business expands