Recruiting Virtual Assistant

Job not on LinkedIn

🕒 June 30

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Virtual Assist

WebsiteLinkedInAll Job Openings

11 - 50 employees

📣 Marketing

📦 Logistics

💼 Consulting

Marketing • Logistics • Consulting

Virtual Assist is a service that provides expert virtual assistants to help business owners delegate busy tasks such as admin, emails, and social media management. By freeing up time, Virtual Assist enables clients to focus on growing their businesses and making impactful decisions without being overwhelmed by routine responsibilities. Whether for small business owners or financial advisors, the company aims to enhance productivity and streamline operations at a cost-effective rate.

📋 Description

• Provide comprehensive executive and administrative support, including calendar and inbox management, scheduling, meeting coordination, travel arrangements, document preparation, data entry, and project tracking • Manage day-to-day operational tasks, maintain organized digital filing systems, update CRM and project management platforms, and assist with process documentation and SOP creation • Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through job boards, social media, referrals, and networking channels • Conduct initial candidate outreach and screening interviews, schedule interviews, maintain applicant tracking systems, and ensure a positive candidate experience • Coordinate onboarding activities, including offer letters, new hire documentation, background checks, and orientation scheduling • Track recruitment pipelines, hiring metrics, and staffing progress while providing updates and recommendations to leadership • Assist leadership with workforce planning by identifying staffing needs, building talent pipelines, and implementing efficient hiring processes • Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes • Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company • Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review • Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time • Handle confidential business, employee, and candidate information professionally and discreetly • Identify opportunities to improve administrative and recruiting workflows and increase operational efficiency and team productivity • Provide general administrative support and assist with special projects assigned by leadership

🎯 Requirements

• Minimum 2 years of experience as an Executive Assistant, Virtual Assistant, Recruiter, Talent Acquisition Specialist, or similar role • Proven experience recruiting blue-collar, trade, construction, field service, or operational staff preferred • Strong understanding of sourcing techniques and candidate screening processes • Excellent verbal and written English communication skills • Experience with Applicant Tracking Systems (ATS), CRM platforms, and recruiting tools • Proficiency in Google Workspace and/or Microsoft Office Suite • Familiarity with ClickUp, Asana, Trello, Slack, or Notion • Strong organizational, analytical, and problem-solving skills • Ability to manage multiple priorities while maintaining attention to detail • Ability to work independently with minimal supervision

🏖️ Benefits

• Flexible work-from-home opportunity • Opportunity to contribute to a growing business by enhancing efficiency and client experience • Supportive and collaborative work environment