Human Resources Coordinator

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VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• Ensure all pre-employment compliance requirements are completed, including right-to-work verification, visa documentation, and associated employment checks • Maintain accurate and up-to-date employee records across HR and operational systems to ensure data integrity • Conduct regular audits of HR records and employment documentation to ensure ongoing regulatory compliance • Prepare and review work eligibility and visa status reports to maintain audit readiness • Manage and maintain employee data in SimPro, ensuring information aligns perfectly with Employment Hero • Archive terminated employees appropriately within operational systems • Assist managers with the preparation of employment contracts and overall onboarding setup • Provide general advice and guidance to the business on human resource matters • Collect, monitor, and file WorkCover notifications, Certificates of Capacity, and follow up with managers regarding suitable duties information • Prepare employment separation certificates and associated offboarding documentation in an accurate and timely manner • Support payroll processing activities, including the preparation of payroll data and payroll journal entries • Provide payroll information in relation to claims, liaising with case officers and providing wage details as required • Assist with annual End-of-Financial-Year updates, including updating contract templates, applying CPI increases, and tracking employee changes • Regularly review and update HR processes and procedures in conjunction with the Finance and HSEQ teams to improve efficiency • Follow up with employees to ensure Integrated Management System (IMS) documents, standard operating procedures (SOPs), and safe work method statements (SWMS) are acknowledged • Track and report on compliance certificates and Learning Management System (LMS) training completion • Maintain a monthly headcount report detailing current employee numbers by location and department • Coordinate candidate recruitment steps, including shortlisting, arranging interviews, managing schedules, and responding to candidate enquiries

🎯 Requirements

• Minimum of 3 years of experience working in a similar HR Coordinator or HR Generalist role • Previous work experience within a service, logistics, manufacturing, or construction environment • Strong knowledge of Australian employment legislation, pre-employment compliance, and visa verification processes • Hands-on experience using Employment Hero or similar cloud-based HR software • Excellent organisation skills with the ability to manage multiple administrative and reporting tasks independently • High-level written and verbal English communication skills with the capability to build rapport across diverse teams • Strong proficiency in the Microsoft Office 365 suite • Ability to work autonomously and demonstrate initiative in a fast-paced environment • Nice-to-Have Skills • Prior formal studies or qualifications in Human Resources • Previous experience utilising SimPro software for workforce or project management • Familiarity with WorkCover claims coordination and injury management administration

🏖️ Benefits

• Permanent work-from-home set-up • Dayshift (Australian Eastern Standard Time business hours) • Full-time job • HMO • Annual leave • Christmas Bonus equivalent to 1 month's wage (pro-rate)