Admin Assistant, Bookkeeping

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WizeTalent

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

WizeTalent is a world-class hiring service that helps accounting and bookkeeping firms source, recruit and onboard skilled staff to support practice growth. Operating as part of the Wize Mentoring group, it focuses on tailored recruitment solutions and team design (including offshore hires) that enable practice owners to scale, create leadership, and free themselves from day-to-day operations. WizeTalent integrates with Wize’s mentoring, systems and playbooks to deliver practical, B2B-focused hiring outcomes for professional service firms.

📋 Description

• Assist accounting staff with daily administrative tasks, including managing calendars, scheduling appointments, and organising meetings. • Process fortnightly/monthly payroll, including timesheets, leave entitlements, super and STP lodgements. • Serve as the first point of contact for clients, handling phone calls & emails in a professional and courteous manner. • Maintain and organise client files, records, and documentation, ensuring confidentiality and compliance with firm policies. • Accurately enter and update client information, financial data, payroll records and other information into the firm's database and accounting software. • Prepare and distribute internal and external communications, such as memos, emails, and newsletters. • Provide support for special projects and initiatives as needed, including research, data collection, and report preparation.

🎯 Requirements

• Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment. • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Familiarity with accounting software Xero is advantageous. • Excellent organisational and time management skills. • Attention to detail and accuracy. • Ability to handle sensitive and confidential information with discretion. • Customer service-oriented mindset.

🏖️ Benefits

• Permanent work from home set-up. • Opportunities for professional development and growth. • Collaborative and supportive work environment. • Work-life balance with flexible scheduling options. • New equipment supplied.