Executive Assistant

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CyberOne

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2005

🔒 Cybersecurity

🤝 B2B

Cybersecurity • B2B

CyberOne is a UK-based cybersecurity services company that provides 24x7 managed detection and response, incident response, Microsoft security integrations, penetration testing, cloud security, and professional consulting to help organisations build measurable cyber resilience. They deliver AI-augmented MXDR and other managed security services powered by Microsoft technologies, focusing on rapid detection, containment, compliance and continuous risk reduction for enterprise and regulated sectors.

📋 Description

• Provide high-level administrative and executive support to the Director. • Manage calendars, priorities, appointments, and scheduling to maximize productivity and alignment with business objectives. • Attend leadership, management, and operational meetings, capturing accurate meeting minutes, decisions, action items, and follow-ups. • Track actions and key deliverables, ensuring stakeholders remain accountable and deadlines are met. • Prepare agendas, reports, presentations, briefing packs, business cases, and executive documentation. • Monitor and manage email correspondence, prioritizing urgent matters and drafting responses where appropriate. • Act as a key point of coordination between the Director, leadership team, employees, clients, suppliers, and external stakeholders. • Support strategic projects, business initiatives, research activities, and process improvement efforts. • Create and maintain trackers, dashboards, reports, and operational documentation. • Handle highly confidential business and personal information with discretion and professionalism. • Organize and support EOS (Entrepreneurial Operating System) management meetings, ensuring managers are aligned and prepared.

🎯 Requirements

• Minimum 5+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role. • Proven experience supporting senior leaders, executives, founders, or directors. • Excellent written and verbal English communication skills. • Strong organizational, time management, and multitasking abilities. • Proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint). • Experience managing calendars, travel, meetings, projects, and executive administration. • Ability to take accurate meeting minutes, track action items, and follow through on deliverables. • Experience coordinating vendors, company purchases, events, and business logistics is highly desirable. • Strong problem-solving skills with a proactive, ownership-driven mindset. • Ability to handle confidential and sensitive information with discretion. • Comfortable working independently in a fast-paced, remote environment. • Flexible and willing to provide occasional support outside standard working hours, including evenings, weekends, and public holidays when required.

🏖️ Benefits

• Flexible working hours & remote-first culture • Birthday off, long-service awards • Bi-annual performance awards and team off-sites • Structured training, technical exposure, and career pathing