Group Executive Assistant

🕒 July 10

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 26%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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CyberOne

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2005

🔒 Cybersecurity

🤝 B2B

Cybersecurity • B2B

CyberOne is a UK-based cybersecurity services company that provides 24x7 managed detection and response, incident response, Microsoft security integrations, penetration testing, cloud security, and professional consulting to help organisations build measurable cyber resilience. They deliver AI-augmented MXDR and other managed security services powered by Microsoft technologies, focusing on rapid detection, containment, compliance and continuous risk reduction for enterprise and regulated sectors.

📋 Description

• Provide high-level administrative and executive support to the Director • Manage calendars, priorities, appointments, and scheduling • Attend leadership, management, and operational meetings and capture minutes, decisions, action items, and follow-ups • Track actions and key deliverables to maintain accountability and meet deadlines • Prepare agendas, reports, presentations, briefing packs, business cases, and executive documentation • Monitor and manage email correspondence • Coordinate between the Director, leadership team, employees, clients, suppliers, and external stakeholders • Support strategic projects, business initiatives, research, and process improvement • Create and maintain trackers, dashboards, reports, and operational documentation • Handle confidential business and personal information • Organize EOS management meetings and collate departmental updates for company meetings and leadership reviews • Coordinate internal communications and follow-up actions • Support reporting, operational administration, project coordination, invoices, expenses, contracts, renewals, and general operations • Identify operational issues, bottlenecks, and improvement opportunities • Manage purchasing, supplier sourcing, quotes, procurement, renewals, invoices, contracts, and vendor relationships • Coordinate domestic and international travel, visas, itineraries, conferences, bookings, and logistics across time zones • Plan and coordinate company meetings, off-sites, workshops, conferences, employee activities, and social events • Manage event logistics, communications, catering, suppliers, timelines, and budgets • Coordinate personal appointments, reservations, travel, family holidays, property management, relocation activities, contractors, and other personal administration for the Director • Provide responsive support for urgent priorities and time-sensitive matters, including occasional evenings, weekends, and public holidays

🎯 Requirements

• Minimum 5+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role • Proven experience supporting senior leaders, executives, founders, or directors • Excellent written and verbal English communication skills • Strong organizational, time management, and multitasking abilities • Proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) • Experience managing calendars, travel, meetings, projects, and executive administration • Ability to take accurate meeting minutes, track action items, and follow through on deliverables • Experience coordinating vendors, company purchases, events, and business logistics is highly desirable • Strong problem-solving skills with a proactive, ownership-driven mindset • Ability to handle confidential and sensitive information with discretion • Comfortable working independently in a fast-paced, remote environment • Flexible and willing to provide occasional support outside standard working hours, including evenings, weekends, and public holidays when required

🏖️ Benefits

• Competitive compensation • Career growth opportunities • Access to continuous learning and certifications • Flexible working hours • Remote-first culture • Birthday off • Long-service awards • Bi-annual performance awards • Team off-sites • Structured training • Technical exposure • Career pathing • Occasional support outside standard working hours compensated as part of the role's compensation structure is not explicitly stated