CEO Executive Assistant

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HireHawk

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment • Human Resources

HireHawk is a recruitment service that specializes in building fully vetted global teams for companies, significantly reducing hiring costs by up to 80%. They provide a comprehensive solution encompassing planning, sourcing, vetting, hiring, payroll management, and compliance, all designed to streamline the hiring process. HireHawk also focuses on optimizing the candidate experience with extensive screening, rapid sourcing, and competitive compensation packages, ensuring that every hire meets the specific needs of their clients.

📋 Description

• Own the CEO’s calendar with strong prioritization, accurate scheduling, and clear follow-up blocks • Monitor, organize, and manage executive inboxes so important messages, requests, and deadlines are never missed • Coordinate meetings across internal teams, external partners, candidates, and other stakeholders • Prepare daily and weekly calendar reviews to reduce conflicts and keep leadership aligned • Coordinate executive travel logistics for business trips, speaking engagements, and related schedules • Vet incoming speaking opportunities and help ensure the right events receive leadership attention • Support onboarding, PTO tracking, Gusto requests, and other people operations workflows • Assist with monthly budget reconciliations, QuickBooks reviews, invoice approvals, and finance admin follow-up • Help manage insurance renewals, audits, compliance documentation, and related administrative processes • Keep reporting documents, inventory forecasts, travel updates, and business coordination details accurate and current

🎯 Requirements

• **Must-Have:** • - 5+ years of experience as an Executive Assistant, Operations Assistant, Administrative Manager, or similar role • - Strong calendar, inbox, scheduling, and executive support experience • - Excellent written and verbal English communication skills • - High attention to detail with strong follow-through across multiple deadlines • - Ability to handle confidential information with professionalism and discretion • - Comfort working independently in a remote startup environment • - Strong organizational judgment and the ability to anticipate needs before being asked • **Nice to Have:** • - Experience supporting a founder, CEO, or senior executive • - Familiarity with Gusto, Google Workspace, QuickBooks, Bill.com, Slack, or similar tools • - Experience supporting HR administration, finance operations, or compliance coordination • - Startup experience or experience in a lean, high-ownership team • - Exposure to travel coordination, speaking engagements, or event logistics

🏖️ Benefits

• Access to a **$200K+ perk marketplace** with discounts on 150+ global services. • Option to **withdraw up to 50% of approved earnings** before payday.