Executive Assistant – Consulting Operations

🔥 14 hours ago

🌐 Mexico, Colombia, +2 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇳🇮 Nicaragua – Remote 🇯🇲 Jamaica – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Manage complex calendars for two executives, including scheduling, rescheduling, and prioritization across shifting demands and time zones • Coordinate internal and external meetings, calls, and appointments end to end, including logistics • Triage and prioritize both executives’ inboxes • Draft and send professional follow-ups on executives’ behalf • Capture meeting notes and action items and follow up on completion • Prepare, adjust, send, and file executed agreements, including NDAs • Maintain organized, version-controlled records across SharePoint • Maintain the CRM and send LinkedIn outreach on executives’ behalf • Support light business development coordination • Arrange and book travel, including flights, hotels, ground transport, and detailed itineraries • Identify workflow improvements and drive adoption of better tools and processes • Handle additional ad hoc administrative tasks • Serve as the operational backbone and trusted right hand for two senior executives at a boutique pricing and margin excellence consulting firm

🎯 Requirements

• 3 to 5 years of experience as an Executive Assistant supporting senior executives directly • Strong calendar and diary management experience, including complex, shifting schedules across multiple stakeholders • Excellent written and spoken English • Ability to communicate professionally on behalf of senior principals • Ability to work independently and proactively with minimal supervision • Ability to support two executives simultaneously and balance competing priorities • Strong proficiency in Microsoft 365, including Outlook, Word, Excel, and SharePoint • Exceptional organizational skills and attention to detail • Ability to manage high volumes of competing tasks accurately under pressure • Updated resume • 1–2 minute Loom video introducing yourself, describing experience managing complex calendars and inboxes for multiple executives simultaneously, and sharing an example of anticipating a need and acting before being asked • Loom video submission is required to advance in the hiring process

🏖️ Benefits

• Compensation paid in USD • Paid bi-monthly on the 15th and 30th • Paid Time Off according to company policy • Holidays observed according to company guidelines • 100% remote setup • Full-time basis with dedicated hours • Availability during US business hours