Executive Assistant

🕒 5 days ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Assist with commercial lending applications, paperwork, documentation, and follow-up • Gather and organize financial statements, business information, applications, supporting documents, and materials requested by lenders • Communicate with banks, commercial lenders, loan officers, and financing contacts • Track lending requirements, outstanding documents, application statuses, deadlines, and next steps • Research financing programs, agricultural lending opportunities, grants, and business funding resources • Research potential land and agricultural properties for purchase • Communicate with landowners, real estate agents, brokers, lenders, and parties involved in potential land acquisitions • Assist with land purchase negotiations, offers, follow-ups, and documentation • Research property information including pricing, acreage, zoning, utilities, agricultural suitability, and taxes • Schedule property tours, lender meetings, inspections, and land acquisition appointments • Organize purchase-related documents, contracts, correspondence, and due diligence information • Maintain and help manage company budgets • Track business expenses, income, bills, purchases, and upcoming financial obligations • Maintain spreadsheets for budgets, cash flow, operating expenses, and business projections • Compare actual expenses against budgets and identify overspending • Organize receipts, invoices, financial documents, and expense records for bookkeeping • Assist with invoicing, bill tracking, vendor payments, and financial administration • Support operations related to quail farming, meat production, egg production, microgreens, mushrooms, and other agricultural products • Research suppliers and communicate regarding pricing, quotes, availability, and delivery information • Maintain vendor and supplier records • Assist with inventory tracking for farming supplies, feed, packaging, equipment, and finished products • Research potential customers, distributors, restaurants, retailers, farmers markets, and sales opportunities • Organize orders, deliveries, production schedules, and customer communications • Research agricultural regulations, permits, licensing requirements, and business requirements • Manage the owner's calendar, appointments, meetings, reminders, and deadlines • Schedule calls with lenders, vendors, customers, contractors, real estate professionals, and business contacts • Make outbound phone calls and follow up on outstanding requests • Answer and organize emails, phone calls, messages, and business correspondence • Prepare spreadsheets, reports, presentations, forms, and business documents • Maintain organized electronic files for financing, properties, vendors, customers, operations, and financial information • Track deadlines and ensure follow-up items are completed • Take meeting notes and maintain action-item lists • Research equipment, technology, agricultural processes, vendors, and operational resources • Help develop administrative processes, checklists, and standard operating procedures • Coordinate contractors, vendors, suppliers, and outside service providers • Assist with future hiring, onboarding, scheduling, and employee administrative support • Proactively identify tasks that can be handled without the owner's direct involvement • Perform additional executive, administrative, financial, and business operations responsibilities as assigned

🎯 Requirements

• Minimum 2.5 years of proven experience as an Executive Assistant, Business Operations Assistant, Administrative Assistant, Office Manager, or similar role • Strong administrative, organizational, and project coordination experience • Experience assisting with commercial lending, loan documentation, real estate transactions, or financial paperwork is highly preferred • Comfortable communicating and negotiating with vendors, lenders, real estate professionals, and other business contacts • Strong budgeting and expense-tracking abilities • Proficiency with Microsoft Excel, Google Sheets, Google Workspace, and Microsoft Office • Excellent written and verbal communication skills • Professional and confident phone presence • Strong research and problem-solving abilities • Exceptional attention to detail when handling financial and business documents • Ability to manage multiple projects, appointments, deadlines, and priorities simultaneously • Experience with agriculture, farming, food production, real estate, or small-business operations is preferred • Familiarity with bookkeeping or basic financial administration is a plus • Ability to independently research information and present organized recommendations to leadership • Assertive, resourceful, proactive, and comfortable taking initiative • Ability to handle confidential financial and business information professionally • Comfortable working in a growing business where responsibilities may evolve

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities