Virtual Assistant – Construction, Administration

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Process and allocate supplier bills within Buildertrend and Xero. • Complete job reconciliations and assist with project cost tracking. • Set up suppliers and subcontractors in Buildertrend and Xero. • Create and maintain job records and upload project documentation. • Prepare and manage purchase orders and filing systems. • Track certification requests and assist with change orders and scheduling updates. • Coordinate reports, applications, project photos, and stakeholder documentation. • Prepare owner contracts and respond to owner information requests. • Support end-of-build communications, handover information, client correspondence, and project documentation. • Process supplier registrations, trade applications, onboarding, insurance forms, and compliance records. • Maintain supplier databases and records. • Manage social media content and update company website content. • Assist with LinkedIn, Houzz, Vimeo, and other online platforms. • Create marketing materials using Canva and coordinate industry award submissions. • Upload project media and maintain digital marketing assets. • Organise health and safety documentation and assist with compliance tracking. • Maintain Buildertrend, Monday.com, Microsoft Office, and associated business systems. • Assist with PDF editing, document preparation, system training, and process improvement. • Monitor and respond to emails, coordinate meetings, support management communications, and coordinate apprentice recruitment communications.

🎯 Requirements

• Previous experience in administration, virtual assistance, project coordination, or office management. • Strong organisational skills with the ability to manage multiple tasks simultaneously. • High level of written and verbal communication skills. • Experience with Microsoft Office Suite. • Experience using Buildertrend, Xero, Monday.com, or similar project management/accounting software is highly desirable. • Ability to work independently and meet deadlines. • Strong attention to detail and accuracy. • Proactive and self-motivated. • Reliable and accountable. • Strong problem-solving skills. • Adaptable and willing to learn new systems and processes. • Able to maintain confidentiality and handle sensitive information responsibly. • Availability for 40 hours per week, 8am–4pm Eastern Australian Time.

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • No tracker • Full-time schedule of 40 hours per week • Ongoing system training • Training modules relating to business software and procedures