Executive Assistant

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WeAssist.io

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

B2B • Productivity • SaaS

WeAssist. io is a company that provides businesses with the opportunity to outsource a variety of tasks to skilled virtual assistants, allowing companies to focus on high-value activities. They specialize in enhancing business productivity by offering services like lead generation on various platforms, inbox and calendar management, expense and invoice handling, social media strategy, research, data entry, and more. WeAssist. io aims to help entrepreneurs and businesses "buy back" their time and increase operational efficiency by taking low-value tasks off their hands.

📋 Description

• Manage executives’ calendars and coordinate appointments with buyers, sellers, clients, agents, and other stakeholders • Act as a gatekeeper by confirming identities, meeting purposes, and the value of requested meetings • Add context to appointments and prepare meeting briefs with relevant history and background • Monitor calendars, send reminders, communicate delays, build scheduling buffers, and calculate travel time • Serve as the first line of defense for incoming calls and follow up on after-hours calls and voicemails • Route callers, gather seller details, verify buyer interest and NDA status, and filter sales or spam calls • Conduct outbound buyer outreach and pre-qualification using established qualification questions • Follow up on buyer conversations and AI-initiated outreach opportunities • Manage the shared executive inbox with human oversight of AI-supported email tools • Take action on inbox items, implement filters and prioritization rules, clean up email backlog, and re-engage old opportunities • Maintain accurate records in GoHighLevel, SimPro, and Zoho CRM • Keep the executives’ deal pipeline updated and support listings, marketing profiles, and buyer inquiries • Learn the brokerage documentation system and prepare transaction documents from templates for review and approval • Coordinate electronic signatures, supporting materials, and administrative logistics throughout transactions • Organize monthly team meetings and workshops, including room bookings and virtual meeting setup • Monitor AI-supported processes and use ChatGPT, Claude, and other AI platforms • Document and improve systems and processes as the business scales • Support a business brokerage and M&A advisory firm serving business owners, buyers, and high-net-worth clients

🎯 Requirements

• Proven experience as an Executive Assistant supporting a C-level executive or senior leader • Ability to support high-level executives independently and anticipate needs several steps ahead • Ability to follow tasks through to completion • Sharp attention to detail, accuracy, organization, and thoroughness • Confidence and professionalism communicating with high-net-worth clients and multimillion-dollar business owners • Comfortable learning and managing AI tools and multiple software systems • Available full-time with no competing client or work commitments • Genuine interest in a long-term role • Strong Wi-Fi • Good camera and microphone • Clean background • Business-casual attire when in meetings • ChatGPT, Claude, and other AI tools are must-have technologies • Spanish-speaking ability is a bonus, not required • Prior AI tool experience is a plus • Experience supporting founders or entrepreneurs is a plus • Familiarity with CRM systems and automations is a plus; GoHighLevel experience is not required • Working hours: 8am to 5pm Arizona Timezone

🏖️ Benefits

• 13th Month Bonus • Permanent work-from-home / remote set-up • Health insurance • Dental insurance • Mental health insurance • Great starting salary • Growth opportunity • Performance-based raises • Prizes and bonuses • Real Growth Path, including opportunities to onboard and mentor future administrative hires • High-Trust Leadership • Cutting-Edge AI Exposure • High-Impact Work supporting multimillion-dollar transactions and high-net-worth clients • Room to Shape Systems • Competitive pay with room to grow as you prove your value