Executive Assistant – Coaches, EOS, Consultants

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ScaleSource

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

ScaleSource is a remote staffing and hiring platform that connects U. S. employers with vetted international, timezone-aligned professionals for long-term roles. The company focuses on dedicated, reliable team members (not freelancers or temps), offering candidate sourcing, vetting, and payroll/administrative support to simplify hiring and reduce costs. ScaleSource positions itself as a B2B solution for businesses seeking scalable, remote talent and ongoing team growth.

📋 Description

• Manage inbox, calendar, meeting prep, follow-up, and CRM updates • Support webinar, launch, and client onboarding admin • Track action items and coordinate contractors • Maintain client records, notes, and deliverable handoffs • Deliver reliable right-hand execution, not task-rabbit work

🎯 Requirements

• 3+ years supporting a founder, coach, consultant, or agency owner • Managed inbox triage for 20+ meetings/week for at least one executive • 3+ of these tools for 12+ months: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, Kajabi • launched webinars/events per month OR 30+ client follow-up tasks/week • 12+ month tenure with same founder/client, or 2+ founder references available • Excellent in both Verbal and written Communication Skills. • Willing to undergo necessary training assessment as part of the recruitment process. • Professional home office setup and reliable internet

🏖️ Benefits

• Better Role Matching: You’re placed in roles where you can actually perform and grow, not just fill a seat • Real Upside: Strong performers unlock raises, long-term stability, and future opportunities • Work With U.S. Operators: Direct exposure to franchise owners and operators focused on growth and execution • Real Ownership: Your work directly impacts operations. Less bureaucracy, more responsibility from day one • Multi-Location Exposure: Work across multiple franchise locations and learn how scalable operations actually run