Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🌐 Mexico, Colombia, +4 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇰🇪 Kenya – Remote 🇿🇦 South Africa – Remote 🇵🇭 Philippines – Remote 🇮🇳 India – Remote

💵 $1.3k - $1.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ScaleSource

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

ScaleSource is a remote staffing and hiring platform that connects U. S. employers with vetted international, timezone-aligned professionals for long-term roles. The company focuses on dedicated, reliable team members (not freelancers or temps), offering candidate sourcing, vetting, and payroll/administrative support to simplify hiring and reduce costs. ScaleSource positions itself as a B2B solution for businesses seeking scalable, remote talent and ongoing team growth.

📋 Description

• Keep the founder's inbox at zero, replying in their voice where possible and escalating matters that require the founder • Manage the calendar and prepare meetings in advance • Track action items from meetings and planning sessions with owners and due dates • Follow up on stalled action items • Run onboarding checklists for new clients • Maintain clean client records and deliverable handoffs • Coordinate designers, virtual assistants, and technical support contractors to ensure timely delivery

🎯 Requirements

• 3+ years as an executive assistant supporting a founder, coach, or consultant, including at least one 12+ month stretch with the same person, or two founder references • Sustained experience managing an inbox and calendar for a busy executive • One year or more of hands-on experience with at least 3 of: Google Workspace, Zoom, Calendly, Slack, ClickUp or Asana, HubSpot, GoHighLevel, Kajabi • Sustained experience with either 2+ launches, webinars, or events per month, or 30+ client follow-up tasks per week • Genuinely fluent written and spoken English • Ability to write convincingly in someone else's voice • Reliable internet connection and a quiet workspace • Punctuality and dependable follow-through • Proactive communication when work is slipping • Ability to maintain confidentiality • EOS knowledge is a plus, not required

🏖️ Benefits

• Remote work • Monday–Friday, 9am–6pm (Pacific, Central, or Eastern) • Honest, specific interview feedback if you make it to an interview • Notification if no founder is currently waiting for the role • Ability to continue another job while waiting for a founder match