Admin Assistant

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WizeTalent

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

WizeTalent is a world-class hiring service that helps accounting and bookkeeping firms source, recruit and onboard skilled staff to support practice growth. Operating as part of the Wize Mentoring group, it focuses on tailored recruitment solutions and team design (including offshore hires) that enable practice owners to scale, create leadership, and free themselves from day-to-day operations. WizeTalent integrates with Wize’s mentoring, systems and playbooks to deliver practical, B2B-focused hiring outcomes for professional service firms.

📋 Description

• Monitor the admin inbox daily and respond as soon as possible, preferably the same day • Answer phones during the receptionist’s lunch breaks and leave • Perform general administrative duties, including filing and managing filing systems • Ensure the security, integrity, and confidentiality of data • Manage ad hoc client queries and requests • Assist management with office policies and procedures • Follow up by email on overdue debtors • Prepare internal monthly reporting on WIP write-offs, fee tracking, and client and team NPS surveys • Assist with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance • Schedule and attend meetings • Handle tax lodgements, including returns and BAS submissions • Assist the practice manager with ad hoc personal assistant duties • Complete other reasonable ad hoc tasks as requested

🎯 Requirements

• Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment • Strong verbal and written communication abilities • Excellent organisational and time management skills • Quick learner able to work independently and in a team • Commitment to quality outcomes for clients and teamwork • Focus on continuous improvement • Able to meet set daily deadlines • Proficiency in Microsoft Office, especially SharePoint, Word, and Excel, desirable but not essential • Knowledge of Xero and Xero Practice Manager (XPM), desirable but not essential • Knowledge of Xero Blue, FYI, Ignition, and Annature, desirable but not essential

🏖️ Benefits

• Competitive salary: 60,000–90,000 Pesos per month (includes 13th month) • Work-from-home flexibility • Monday to Friday, 7:00 am to 4:00 pm PH time • 25 days of paid leave • Western Australian public holidays • Additional paid day off for your birthday • Permanent work-from-home setup • Equipment supplied • Collaborative and supportive team