Supply Chain Admin Assistant

Job not on LinkedIn

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• Create and maintain inbound deliveries in SAP for international purchase orders • Input shipment and costing information for inbound containers into system platforms • Review operational data and resolve discrepancies or missing information before processing • Maintain data integrity by following established processes, standards, and timelines • Process, review, and validate freight carrier invoices • Verify transport charges against rate cards, contracts, and master data • Investigate invoice discrepancies, service errors, and pricing exceptions; escalate when required • Prepare carrier approval documentation for the finance team and follow up on outstanding invoice queries • Track warehouse transfers and update logistics planning tools • Liaise with shipping lines, transport carriers, and freight providers on shipment status • Update internal stakeholders on incoming shipments, container movements, and potential delays • Assist with operational reports, data requests, and administrative updates • Maintain organized electronic records and documentation • Promote and comply with health, safety, and operational policies • Report potential safety hazards or operational incidents • Participate in return-to-work programs and maintain a safe working environment

🎯 Requirements

• Proven administrative experience within a supply chain, logistics, or finance support environment • Demonstrated experience handling invoice validation, cost verification, or financial administration • High attention to detail and exceptional data entry accuracy • Strong organizational and time management skills • Effective written and verbal communication skills for stakeholder coordination • Proven problem-solving and exception management capabilities • Experience using SAP or similar ERP systems • Intermediate capability in Microsoft Excel • Prior experience working with freight, shipping, or transport documentation • Experience working within a fast-paced retail supply chain setting

🏖️ Benefits

• Permanent work-from-home set-up • Dayshift (Australian Eastern Daylight Time business hours) • Full-time opportunity • HMO (STAFF only) • Annual leave • Christmas Bonus equivalent to 1 month's wage (pro-rate)