Executive Assistant to CEO

Job not on LinkedIn

🔥 1 minute ago

🇵🇭 Philippines – Remote

💵 $1.3k - $2.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 2%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• Serve as the right hand to the CEO of a fast-growing construction technology company • Manage the CEO’s calendar, daily schedule, and priorities • Schedule meetings with multiple stakeholders • Manage the CEO’s email inbox, answer questions, and handle outreach on his behalf • Book business and personal travel, reservations, and arrangements • Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps • Conduct research, review business proposals, retrieve files, and prepare documents • Handle personal tasks such as paying bills and coordinating with insurance, rental property, and legal contacts • Support a second company principal • Take on office manager and ad hoc tasks as needed • Use AI tools daily and grow into a proactive operator who anticipates needs • Prepare an English resume in the required format and submit a one-minute introduction video as part of the application process

🎯 Requirements

• Excellent written and verbal English with constant, proactive communication • Extreme attention to detail and strong organizational skills • Strong, reliable internet connection • Proficiency with Microsoft Office, including Excel • Daily use of Claude and ChatGPT, with strong prompting skills • Prior experience supporting leadership at a fast-growing company • Prior Executive Assistant experience supporting a C-level executive is good to have • Experience reading and interpreting business proposals is good to have • Positive, personable attitude is good to have • Growth mindset and ability to scale with a fast-growing company long term is good to have • Full-time availability, 40 hours per week • Ability to work CST hours • English-language resume following the specified Coconut VA Profile format • CEFR English proficiency rating required in the application • One-minute introduction video, preferably using Loom; broken or dummy links result in disqualification

🏖️ Benefits

• Competitive Salary • 13th Month Pay • 12 days of PTO • 12 paid US holidays • Maternity & Paternity Leave • Comprehensive Healthcare • Life Insurance through the full-time HMO plan • Mental Health Support, including mental health consultations and wellness resources • Milestone Gifts & Birthday Treats • Team experiences, including island getaways, virtual town halls, and regional meetups • Supportive professional network for learning, growth, and connection