Marketing Virtual Assistant – Production, AI Operations

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Prepare and process long-form podcast and YouTube content using established workflows • Edit and clean recordings in Descript by removing filler words and obvious verbal errors • Review and correct AI-generated transcripts, including spelling, names, terminology, and transcription errors • Apply approved branding, captions, formatting, and publishing templates • Prepare YouTube uploads with approved titles, descriptions, thumbnails, links, and other assets • Publish podcast episodes through established workflows • Use OpusClip or similar AI tools to identify and prepare short-form content from long-form recordings • Review AI-generated clips for quality, context, accuracy, subtitles, and transcription errors • Export and organize Reels, Shorts, Stories, and other short-form assets • Produce recurring Canva graphics and Stories from approved templates • Resize and export creative assets according to specifications • Schedule approved social content through Metricool or native social platforms • Upload approved Google Business Profile posts and photographs • Verify accounts, dates, times, captions, links, tags, locations, branding, and assets before publishing • Maintain organized Google Drive and other file structures using established naming conventions • Manage ClickUp tasks, SOPs, checklists, production statuses, final links, notes, and deliverables • Perform quality control on AI-generated content before publication • Identify errors, inconsistencies, missing information, poor formatting, and platform issues • Escalate blockers, exceptions, unclear approvals, and potential client or reputational risks • Learn new software, AI platforms, prompts, workflows, and production tools • Improve operational processes and documentation • Recover founder capacity by transferring repeatable production responsibilities into a reliable, scalable production function

🎯 Requirements

• Previous experience in digital marketing production, content production, video editing, social media, or Virtual Assistance • Excellent written English • Exceptional attention to detail • Strong organizational skills • Comfortable following detailed SOPs, checklists, and established workflows • Strong technical aptitude and confidence learning new software • Ability to work consistently across multiple clients, accounts, brands, and content libraries • Reliable internet connection and computer • Ability to work independently while knowing when to escalate issues • Availability for a full-time, 40-hour-per-week role • Genuine interest in a long-term position with increasing responsibility • Technical skills or strong advantage: Canva / Canva Pro, Descript, OpusClip or similar AI video tools, ChatGPT, Claude, ClickUp, Google Workspace, Google Drive, YouTube, Metricool or other social scheduling platforms, Google Business Profile, basic video editing, and social media publishing platforms • Strong technical aptitude and ability to learn systems quickly • Nice-to-have experience with podcast production, YouTube/Reels/TikTok/Shorts video preparation, AI-assisted content production, multiple marketing clients or brands, digital marketing agencies, detailed production SOPs, social media marketing, quality control or content review, project management platforms, and basic graphic design and video editing • Comfortable working asynchronously and managing assigned production deadlines • Honest about blockers and willing to ask questions when instructions are unclear

🏖️ Benefits

• Remote work setup • Full-time role with 40 hours/week • Long-term position with increasing responsibility • Opportunity to take ownership of more workflows and production responsibility as the agency grows