Remote Mid-level Administrative Assistant Jobs in the US

Administrative Assistant – Certified Payroll

🔥 20 hours ago

🔥 20 hours ago

Willdan

1001 - 5000

💼 Consulting

🏗️ Construction

🏥 Healthcare

Administrative Assistant managing California certified payroll compliance for Willdan Energy Solutions’ commercial construction projects. Reviewing subcontractor payroll, prevailing-wage requirements, reporting systems, and audit documentation.

🏄 California – Remote

🏄 California – Remote

💵 $40 - $46 / hour

💰 Grant on 2017-12

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 1 day.
• Jobs at this company usually fill in 28 days.

Tax Administrative Assistant

🕒 2 days ago

🕒 2 days ago

WilkinGuttenplan

51 - 200

💼 Consulting

🏥 Healthcare

⚖️ Legal

Tax Administrative Assistant managing 1040 client-document intake and tax workflows for WilkinGuttenplan, a New Jersey and New York City accounting and advisory firm.

🏖️ New Jersey, New York – Remote

🏖️ New Jersey – Remote 🗽 New York – Remote

💵 $58k - $72k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 2 days.

Government Contract Administrative Assistant

🕒 2 days ago

🕒 2 days ago

EquipmentShare

1001 - 5000

📦 Logistics

🏭 Manufacturing

💼 Consulting

Government contract administrative assistant supporting EquipmentShare’s construction technology business. Managing contracts, compliance documentation, databases, audits, and federal information requests.

🏰 Missouri – Remote

🏰 Missouri – Remote

💰 $1.2G Debt Financing on 2021-08

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 3 days.
• Jobs at this company usually fill in 21 days.
• No salary listed.

Office Manager – Plumbing & HVAC

Job not on LinkedIn

🕒 2 days ago

🕒 2 days ago

Job not on LinkedIn

Offshore Launch

1 - 10

🤝 B2B

☁️ SaaS

🤖 Artificial Intelligence

Remote office manager running phones, dispatch, estimates, invoicing, and reporting for Offshore Launch’s plumbing and HVAC client. Managing Housecall Pro operations and office processes.

🏖️ New Jersey – Remote

🏖️ New Jersey – Remote

💵 $1.6k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 3 days.
• Jobs at this company usually fill in 29 days.

Office Manager – Plumbing & Heating

Job not on LinkedIn

🕒 2 days ago

🕒 2 days ago

Job not on LinkedIn

Offshore Launch

1 - 10

🤝 B2B

☁️ SaaS

🤖 Artificial Intelligence

Remote Office Manager running phones, scheduling, Jobber, invoicing, permits and follow-up for a New Hampshire plumbing and heating company. Offshore Launch provides business and growth operations support.

🗻 New Hampshire – Remote

🗻 New Hampshire – Remote

💵 $1.6k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 3 days.
• Jobs at this company usually fill in 29 days.

Administrative Assistant

🕒 2 days ago

🕒 2 days ago

Urban Strategies

501 - 1000

🏥 Healthcare

🍽️ Food & Beverage

📦 Logistics

Administrative Assistant supporting Urban Strategies’ En Comunidad and Community Development programs remotely. Managing schedules, communications, events, contracts, invoices, and program databases.

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $22 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 3 days.
• Jobs at this company usually fill in 31 days.

Temporary Administrative Assistant II

Job not on LinkedIn

🕒 3 days ago

🕒 3 days ago

Job not on LinkedIn

Workforce and Community Education

51 - 200

🏥 Healthcare

💼 Consulting

📦 Logistics

Remote administrative assistant supporting National University faculty, administrators, and students. Coordinating calendars, forms, reimbursements, academic requests, and meetings.

🇺🇸 United States – Remote

💵 $25 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 4 days.
• Jobs at this company usually fill in 21 days.
• 22 open roles for a team of 10.

Vehicle Recovery Administrative Assistant

🕒 3 days ago

🕒 3 days ago

Motorola Solutions

10,000+ employees

🏥 Healthcare

💼 Consulting

📦 Logistics

Remote administrative assistant coordinating vehicle recovery assignments for Motorola Solutions’ repossession operation. Processing service completions, lender asset releases, and communications with banks and field agents.

🌽 Illinois, Michigan, +2 more states – Remote

🌽 Illinois – Remote 🚗 Michigan – Remote 🤠 Texas – Remote 🍑 Georgia – Remote

💵 $41.6k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 4 days.
• Jobs at this company usually fill in 29 days.

Underwriting Administrative Assistant

Job not on LinkedIn

🕒 3 days ago

🕒 3 days ago

Job not on LinkedIn

Illinois Casualty Company

51 - 200

🛡️ Insurance

🤝 B2B

Underwriting Administrative Assistant processing applications and correspondence for Illinois Casualty Company, an insurer serving the food and beverage industry. Ensuring accurate data entry and timely underwriting follow-up.

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $19 - $22 / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 4 days.

Executive Administrative Assistant – Construction

🕒 6 days ago

🕒 6 days ago

Teamficient

11 - 50

📦 Logistics

📣 Marketing

✈️ Travel

Executive Administrative Assistant supporting a construction company CEO remotely. Managing executive communications, calendars, vendors, confidential information, and daily operations.

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $1k - $1.2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 3%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 7 days.
• Jobs at this company usually fill in 58 days.

Administrative Specialist – Freelance AI Trainer

Job not on LinkedIn

🕒 6 days ago

🕒 6 days ago

Job not on LinkedIn

Invisible Technologies

201 - 500

💼 Consulting

🏥 Healthcare

📦 Logistics

Freelance AI trainer applying secretarial and administrative expertise to evaluate language models. Documenting errors and improving prompts, reasoning, and evaluation metrics.

🇺🇸 United States – Remote

💵 $6 - $65 / hour

💰 $100M Series unknown on 2025-10

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 3%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 7 days.
• Jobs at this company usually fill in 73 days.

Regional Office Manager

Job not on LinkedIn

🕒 November 5

🕒 November 5

Job not on LinkedIn

Hawkins Parnell & Young, LLP

201 - 500

💼 Consulting

🎖️ Defense

⚖️ Legal

Regional Office Manager leading people and operations across Hawkins Parnell’s nationwide litigation offices. Supporting legal staff, onboarding, workflow coverage, and office improvement.

🍑 Georgia – Remote

🍑 Georgia – Remote

💵 $100k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 8 days.

Regional Office Manager

Job not on LinkedIn

🕒 November 5

🕒 November 5

Job not on LinkedIn

Hawkins Parnell & Young, LLP

201 - 500

💼 Consulting

🎖️ Defense

⚖️ Legal

Regional Office Manager leading people management and administrative operations across Hawkins Parnell's U.S. litigation offices. Improving workflows, onboarding, coverage, and staff performance.

🍑 Georgia – Remote

🍑 Georgia – Remote

💵 $100k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 8 days.

Administrative Coordinator, High School Editorial Group

Job not on LinkedIn

🕒 November 5

🕒 November 5

Job not on LinkedIn

Macmillan

1001 - 5000

📱 Media

📚 Education

Administrative Coordinator supporting BFW Publishers’ high school editorial team. Processing manuscripts, invoices, surveys, contracts, and project-tracking tasks remotely.

🇺🇸 United States – Remote

💵 $27 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 8 days.
• Jobs at this company usually fill in 34 days.

Executive Assistant – Administrative Support

Job not on LinkedIn

🕒 November 5

🕒 November 5

Job not on LinkedIn

Pearson VUE

1001 - 5000

💼 Consulting

🏥 Healthcare

📦 Logistics

Remote Executive Assistant supporting two Pearson Enterprise executives with calendars, travel, events, and customer engagement. Improving operational efficiency through organized processes, AI, and technology solutions.

🏖️ New Jersey, New York – Remote

🏖️ New Jersey – Remote 🗽 New York – Remote

💵 $80k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 8 days.
• Jobs at this company usually fill in 31 days.

Bilingual Administrative Assistant – English/Spanish

🕒 November 4

🕒 November 4

UtiliSave LLC

11 - 50

⚡ Energy

💼 Consulting

🤝 B2B

Bilingual administrative assistant supporting UtiliSave’s utility bill auditing and energy efficiency services. Managing executive, client-service, and operational workflows in English and Spanish.

🗽 New York – Remote

🗽 New York – Remote

💵 $35k - $40k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

👻 Ghost score 23%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 9 days.

Administrative Assistant

🕒 November 4

🕒 November 4

The Home Depot

10,000+ employees

🏗️ Construction

📦 Logistics

🛒 Retail

Administrative Assistant supporting The Home Depot directors and departments. Managing schedules, records, correspondence, calls, meetings, and light budget review.

🍑 Georgia – Remote

🍑 Georgia – Remote

💰 Debt Financing on 2007-07

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 9 days.
• Jobs at this company usually fill in 29 days.
• No salary listed.

Administrative Coordinator

🕒 November 3

🕒 November 3

Snowbird Agility, Inc.

11 - 50

💼 Consulting

🏥 Healthcare

📦 Logistics

Administrative Coordinator supporting OnlyPlants’ software operations through project coordination, meeting management, documentation, and Tier 1 customer support. Organizing user feedback, CRM records, and business activities.

🇺🇸 United States – Remote

💵 $45k - $50k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 9%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 10 days.
• Jobs at this company usually fill in 21 days.

Administrative Coordinator, Pharmacy

Job not on LinkedIn

🕒 November 2

🕒 November 2

Job not on LinkedIn

University of Arkansas System

10,000+ employees

🏥 Healthcare

💼 Consulting

📚 Education

Administrative Coordinator supporting pharmacy administration at UAMS, an academic health care institution. Preparing requisitions, payroll, expense reports, travel authorizations, and operational reports.

🇺🇸 United States – Remote

💰 $9.9M Grant on 2022-02

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 11 days.
• Jobs at this company usually fill in 21 days.
• 406 open roles for a team of 96.
• No salary listed.